November 12, 2011

Members Present:
All Board Members were present except Ken and Sandy Young, who were attending a funeral.
The minutes of the September meeting were approved as submitted.

Election of Officers: All officers were elected for another one year term.

Treasurer’s Report:

Mike Moroney submitted a report indicating that HOLA’s Total Liabilities and Equity as of this date is $55,483.35 and the net income is $44,332.84. The report was accepted as submitted.  Click here to view treasurers report.

Road Committee report:

As we head into another winter season, there has been considerable work done on our roads. This fall we have had our roads all graded and rock raked. There has been extensive ditching done in both the Overlook and the Highlands.

To begin the process we hired Jim Carrigan to cut brush and some trees along the roads especially on curves where visibility was restricted. The ditch on Kendall Farm Trail was filled with large rocks to alleviate erosion that has been happening in the spring. The ditch along The Lynn Way was deepened and pipe and large rocks were added. Hopefully this will enable the water to stay away from the road and alleviate the springtime humps and bumps. In addition, the culvert on The Lynn Way near the Tilt of the Kilt was reset deeper. We have decided to postpone until spring any topping. When the conditions allow, we will add topping in various locations and also apply calcium chloride to harden the surface and keep down the dust. The reasons for the postponement are due to the road surface being hard and the impending plowing season will soon be upon us.

Overall our roads are in good shape for the winter season with plenty of crown and wide shoulders. Let’s be careful out there until the snow banks are established and drive carefully on the hills.

Thanks to the road committee for all their assistance this year in reviewing the needs and keeping an eye on trouble spots. Thanks especially to Paul Ellis for his time and effort in coordinating with M & H during the completion of all the fall work which happened while I was working or away. His efforts have saved us a lot of money and it is greatly appreciated.

Respectfully submitted
Les Hoekstra
HOLA Road Commissioner

Dave Douglas felt that a better job should have been done with the clean up after ditching in the Highlands. We will look into this situation.
The Road Commissioner’s report was accepted as submitted.

Waterfront Committee Report:
Mary-Ellen Moroney submitted the following:

A Waterfront Committee Meeting was held on September 3, 2011 with the following results:

Paul Ellis is working on obtaining permits to remove silt from the harbor.

If a boat slip is left vacant for a week without notice to the Harbor Master – the slip may be reassigned.
People need to call when they remove their vessel early.

We are checking on the sign for Joe Kastner in the spring. The original individuals who worked on the Harbor were Joe Kastner, John Clark, Herb Bush, Don Barnard and Paul Ellis.

We paid to have the docks and swim lines removed.

We will build a new canoe rack next spring.

We renewed the fiscal year’s waterfront budget.

The channel markers will be permanent posts as the floating markers can not withstand the winds and current.

Docks, swim lines, raft, lights, and small docks are out of the water. The port-a-potty has been removed.

Committee Members are John and Peggy Clark, Mike Moroney, Dick Moore, Paul Ellis, Tom Sullivan, Dave and Ann Arthurs, Gary Wadsworth, Chester Wincowski, Ed Zambraski, Cathy Baker and myself.

Slips will be assigned in January.

Mary-Ellen Moroney, Harbormaster
The report was accepted as submitted.

Other Items:
Millie advised that the board has a written schedule of events that are to occur throughout the fiscal year. She also compared HOLA road fees and dues with other land owner associations in the RL area and our costs are much less.

The Board voted to send a letter of complaint to LURC regarding the size of subdivided lots in our Townships.

The next HOLA Board meeting will be on January 14, 2012 @ 9 AM @ The Barn.

September 3, 2011

Members Present:

Mary-Ellen Moroney, Mike Moroney, Dick Moore, Ken Young, Sandy Young, Tina Maria Falasco, Paul Ellis, and John Clark.

Members Not Present: Millie Hoekstra, Barbara Meservey, Darlene Munson, Jeff Munson, Ana Wetherill, Ben Wetherill, Dave Arthurs and Dave Douglas.

The minutes of the July 2011 meeting were approved as submitted.

Treasurer’s Report:

Mike Moroney presented a report indicating that total liabilities and Equity are $16,284.13 and a Net Income of -$27,980.95. The report was accepted as submitted.

Road Committee Report:

See annual report minutes for written report.

Waterfront Committee Report:

See annual report minutes for written report.

Social Activities Committee:

Sandy Young advised that there would be a pot luck picnic following the Membership Committee.

The next Board of Directors Meeting will be on November 12, 2011 @ 9 AM @ the Barn.

July 9 2011

Members present:

Millie Hoekstra, Ken & Sandy Young, Barbara Meservey, Dave Arthurs, Jeff & Darlene Munson, visitor Paul Meservey

Members absent with notice: Paul Ellis, Mike & MaryEllen Moroney, John Clark, Dave Douglas

Members absent without notice: Ana Wetherill, Ben Wetherill, TinaMarie Falasco, Dick Moore
The minutes of the May meeting were approved as submitted.

Treasurers Report:

Mike Moroney submitted a written report indicating that HOLA has total liabilities and equity of $18,243.23 and a net income of -$26,021.85. Mike advised that we have received payment from one of the delinquent members for road fees. Legal action will be taken against the remaining individuals.
The report was approved as submitted.

Road Committee:

Les Hoekstra submitted a written report. The committee met on June 18 to review the winter plowing and work to be done this season. The plowing was done well this year and in a timely manner. We are fortunate that we did not have major damage from the torrential rains this spring. Minor repairs were needed which was done by a tractor. The Munsons want to thank Paul Ellis for his help with their driveway which had washed out. The committee voted to buy calcium and it was put on the main entrances of Overlook Road to 4 corners and Lynn Way to the Tilt of the Kilt. The committee applied the calcium on June 29. Many have commented that it is nice not to have the dust.
We are in the second year of a three year snow plowing contract. We will consider adding a fuel adjustment in the fall due to high fuel costs.
It was decided to add topping to the road to the waterfront and smooth it out a bit.
The steepness of a driveway on Overlook Road was discussed and after the committee reviewed it, they considered it not a problem. Many driveways have steeper grade.
It was brought up that the road committee may want to look into putting some poles around utility boxes for protection, since many have been pushed over by snow and plows.
The report was approved as submitted.

Nominating Committee:

Ken Young reported that they are looking for a person to replace Ben Wetherill whose term is up. They have not had anyone commit as yet. It was mentioned in the recent letter to all members and the committee will keep trying to find members to serve on this board. Any suggestions, please contact Ken Young or Melissa Walsh
The report was approved as submitted.

Waterfront Committee:

Mary-Ellen Moroney submitted a written report stating the following: From June 24th to Labor Day slip #5 is the short-term slip. Slip #4 is the loading slip. Dick Moore is trying to sell his boat so Slip #10 might be available part of the summer.
Mid June the raft chain broke and it drifted and cut the swim lines. Dave Burgess was able to fix the swim lines but we will probably need new rope next year.
It has been challenging with boats being put in the wrong places this year, but it seems to be straightened out now.
It was suggested that we make a sign stating that the slips and racks are numbered and assigned for the year.
It was also suggested that we make a sign stating “Carry In—Carry Out”. No one is to leave trash. Everyone should pick up after their pets. We have a great area and it is everyone’s responsibility to keep it neat and clean.
The report was approved as submitted.

Social Activities Committee:

Darlene Munson advised that the annual meeting and luncheon will be held at the Barn on Saturday of Labor Day weekend. She will not be here and thus Sandy Young will be in charge. Possibly a letter should be sent out in August explaining the importance of the Annual Meeting and inviting all to stay for lunch.

The next meeting will be on Sept. 3, 2011 at the Barn @ 9 A.M.
The Annual Membership Meeting will be held on Sept. 3, 2011, at The Barn at 11AM.

May 21, 2011

Members Present:

Millie Hoekstra, Mike and Mary-Ellen Moroney, Dick Moore, Dave Arthurs, Paul Ellis and John Clark. Road Commissioner Les Hoekstra attended the meeting.

Not Present:

Dave Douglas, TinaMarieFalasco, Barbara Meservey, Darlene and Jeff Munson, Ana Wetherill, Ben Wetherill, Ken and Sandy Young.

The minutes of the March meeting were accepted as written.

Treasurer’s Report:

Mike Moroney presented a report indicating the following:
Total Liabilities and Equity of $32,723.23 and a net income of -$11,541.85.
We have several thousand in unpaid dues this year and court action will be taken in the near future. Overall we are in good shape with the major repairs to the roads and the waterfront having been paid.

The report was accepted as presented.

Road Committee:

Considering the winter that we had and the amount of rain this spring, the roads are in fairly good condition. Routine maintenance will be done on the roads this year.

Nominations Committee:

Ken Young submitted a written report advising that the following Board terms expire this year. John Clark, Dave Arthurs, TinaMarieFalasco, Sandy Young and Ben Wetherill. Dave Arthurs, Sand Young and John Clark have agreed to run for another term. Ben Wetherill is not running. If anyone else is interested, please contact Ken Young at kwysly@msn.com.


Waterfront Committee:

Mary-Ellen Moroney submitted the following report:
The waterfront cribbing and new docks have been completed. We now have two more slips and the slips have been renumbered. We have one slip available for ice out to June 24th. From June 24th through Labor Day we have one slip left.
We thank Paul Ellis for organizing the waterfront repair and for installing the horseshoe pit.
The Board voted to freeze the price of purchasing waterfront rights. The cost of a lot without full rights is $1,300 and full waterfront usage is $8,500. The report was accepted as written.

Other Business:

Millie read an email which was sent from a HOLA member complaining about a pickup truck that was driving at a high rate of speed and digging up the roads on the Overlook side of HOLA. Dave Arthurs followed up on the complaint. The individual did not have a positive ID on the vehicle or driver and was not interested in filing an official complaint with the police.

Next Meeting will be on July 9, 2011 @ 9:00 a.m. @ The Barn.

March 12, 2011

Members present:

Millie Hoekstra, Ken & Sandy Young, Barbara Meservey, Dave Douglas, Mike & Mary-Ellen Moroney, Dave Arthurs, Ana Wetherill, Jeff & Darlene Munson and John Clark.

Members absent:

Paul Ellis, Tina-Marie Falasco. Dick Moore, and Ben Wetherill

The minutes of the January meeting were approved as submitted.

Treasurers Report:
Mike Moroney submitted a report indicating that HOLA has total liabilities and equity of $38,104.36 and a net income of -$6,160.72. Mike advised that 6 or 8 members of HOLA have not paid there assessed road maintenance and dues. Legal action will be taken against those individuals.

The report was approved as submitted. Click here to view balance sheet as of March 2011.

Road Committee:

Les Hoekstra advised that the Committee had not met since the last meeting. He said he was very pleased with the work the contractor has done on the roads this winter. The roads will be posted today for minimum weight limits.

Waterfront Committee:
Mary-Ellen Moroney advised that the boat slips have been assigned. All except slip 7 have been assigned from ice out to June 24th and slip 9 is available from June 24th through Labor Day.
The rock cribbing and new docks will be completed as soon as the ice goes out.

The report was approved as submitted.

Social Activities Committee:

Darlene Munson advised that the annual meeting and luncheon will be held at the Barn on Saturday of Labor Day weekend.

The next meeting will be on May 21, 2011 at the Barn @ 9 A.M.

January 8, 2011

Members Present:

Millie Hoekstra, Mike and Mary-Ellen Moroney, Dave Douglas, Dave Arthurs, Dick Moore, Jeff & Darlene Munson, Ana Wetherill, Barbara Meservey, Tina-Marie Falasco and John Clark.

Members Absent: Paul Ellis, Ben Wetherill and Ken and Sandy Young

The minutes of the November meeting were approved as submitted.

Treasurer’s Report. Mike Moroney submitted a financial report indicating Total Liabilities and Equity of $72,214.34 and net income of $27,949.26. The Association is financially sound with dues and road maintenance funds coming in at a good pace. Click here to view balance sheet as of January 2011.

Road Committee Report:
Winter has finally settled in and I believe it finds our roads in good condition. Burgess Construction is again our plowing contractor and will be for the next 3 years. Once again the contract will be carried out on a time and material basis. I am pleased with the plowing and sanding that is being done thus far. However, there are two concerns that our contractor and I have. #1: there are some people riding their snow machines on the snow banks. If you have to access the trails, please ride the road rather than the snow banks as this makes it difficult for any future plowing. Also, there should be no “joy riding” on the association roads—this is a safety issue. #2: some private driveway plowing is being done in a way that leaves some of snow from the driveway in the roadway.

The fall road maintenance included a major reconstruction of the Overlook Road (from Curt Haley’s for over 900 feet to above the curve where it joined blanket which was put in a few years ago). This construction included removal of 2 feet of existing material and then adding 2 feet of 3 minus gravel as a base and then adding 6 inches of ½” crushed gravel for topping. Included in this work was the reshaping of the ditches and replacing 3 culverts (insulating and rocking around them). Topping was added on Eagle Lane, Loop Road, Kendall Farm Trail and The Lynn Way. The cost for all of this work was $55,700. We received a generous discount from M & H Construction (the bill could have been closer to $65,000). We did a lot of work all at once which saved on loading in and loading out equipment.
I believe this was the best approach to do the whole project and I am confident that we will see positive results in the stability of this road in the spring.

Thank you for your support as it is difficult to please everyone all the time. I believe, however, that our roads match up (and surpass many) to any in this area.

Respectfully submitted,
Les Hoekstra, HOLA Road Commissioner

Waterfront Committee Report:
Mary-Ellen Moroney reported that M&H Construction has removed all the old docks, the cedar logs from the East and West sides of the boat harbor, the brush and logs left from last summer’s clean up and the big stump on the east side of the harbor.
The rock filled cribbing and new docks will be built this spring.
The summer boat slips will be assigned following the Board Meeting.

Social Activities Committee:
Darlene Munson advised that the July outing will no longer be held due to lack of interest, we will continue with the pot luck luncheon on Labor Day weekend, which will be held at the “Barn” following the Annual Membership Meeting. There will be a pot luck supper, for Board Members, at the Munson residence, on March 11, 2011 at 5:30 P.M.

Other Business:
Dave Douglas inquired if a lake access had been found for snowmobilers from the Highland side of HOLA.
We are unable to obtain permission from any of the Land owners at this time. Riders will have to cross route 4 from the Highland’s and ride the shoulder of route 4 to the trail across from the Farmhouse Inn.

The next Board meeting will be on March 12, 2011 @ 9 AM @ the Barn.

November 6, 2010

Members Present:

Millie Hoekstra, Ken Young, Sandy Young, Mike & Mary-Ellen Moroney, Dave Arthurs, Les Hoekstra, Road Commissioner, Jeff & Darlene Munson, Paul Ellis, TinaMarie Falasco, Ana Wetherill, Dave Douglas (by conference call) & John Clark

Members Not Present:

Barbara Meservey, Dick Moore, & Ben Wetherill

Minutes of the September Board meeting approved as submitted.

Treasurer’s Report:

Treasurer’s Report:

Mike Moroney reported that the total liability and equity is $85,102.81 and net income is $40,867.83. Mike also advised that the IRS is requiring non profits to file several new forms.  Click here to view P&L November statement.  Click here for November balance sheet.

Road Committee Report: Submitted by Les Hoekstra

HOLA Road Committee
September 14, 2010
Meeting Notes

Those present: Dave Arthurs, Paul Ellis, Les Hoekstra, Millie Hoekstra

1. All road committee members that were present had ridden around the roads and we compared notes regarding areas of concern and roadways that needed attention. (see list at end of notes) Thanks to everyone for taking the time to look at the roads. Lawton Allen sent an email with his concerns since he was away this week. His concerns were on everyone else’s list also.

2. The grading (M&H grader) will be done to restore the crown on the roads where necessary. This will be done within the budgeted amount.

3. Dig Safe will be contacted this week so they will have plenty of time to mark the roads prior to any work that will be done in late October.

4. Jim Carrigan will be contacted regarding cutting brush and trees along the roads;
   especially along the Lynn Way out to Harold Ross Road and The upper Loop Road.

5. We will look into the cost of having a truck put Calcium on the roads next spring to help keep the dust down.

6. A letter was received from Jere Fox regarding Eagle Lane. This is already on the plan of maintenance for this fall.

7. An email was received from Rick Lavigne regarding Paul Ellis using his tractor to do some work on the roads; Rick’s question: does he have proper insurance. Yes, he does.

8. We are looking into the possibility of a mower for the sides of the roads.

9. The stop sign and the Overlook Road sign need to be stabilized

Les Hoekstra
Road Commissioner

Ditching to be done:
     Winston Road, Overlook Road, The Loop Road, Kendall Farm Trail, Marion Drive, Eagle Lane, The Lynn Way
Grading (as needed) to be done: Overlook Road, Winston Road, Eagle Lane, Kendall
     Farm Trail, The Lynn Way
Reconstruction to be done: Overlook Road
Topping to be done as budget allows: Overlook Road, Paul’s Path, Barbara Lane, Eagle Lane,
The Loop Road, Morel Road, Kendall Farm Trail, The Lynn Way, Marion Drive

Dave Arthurs raised concerns about the method of grading and ditching that was being used and suggested obtaining bids on all projects. Paul Ellis and Les Hoekstra explain the reasons for methods currently being utilized.

Waterfront Committee Report: Submitted by Mary-Ellen Moroney, Harbor Master

She advised that there was a short Committee meeting on September 4, 2010.

M & H will be putting in the cribbing on the left side of the harbor this fall and the docking will be put on the top in the spring. Docks, swim lines, raft, lights, and small docks are out of the water for the season. The canoes have all been removed from the racks and the port-a-potty has been removed.

Rakes and clippers have been purchased and placed in the shed for any member to use at the waterfront.

We are going to try windsocks on the docks next season in an attempt to keep the sea gulls away from the docks.

Paul Ellis has set up a new horseshoe area. To be finalized next season.

We have received 7 request for the 8 slips for next season. Assignments will be made in January.

Long Term Planning Committee:

No requests have been made to the Committee from the Board or Membership at this time.

Social Activities Committee:

There was a small turn out for this year’s annual picnic at the waterfront. Next Labor Day the outing will be held at the Barn along with the annual meeting.

Other Items:

Millie read a letter from a HOLA Member who has a dispute over road maintenance. Millie will respond for the Board.

Millie also distributed the Committee lists for the current fiscal year.

The Next Board Meeting will be on January 8, 2011 @ 9 AM @ The Barn

September 4, 2010

Members present:

Millie Hoekstra, Mike Moroney, Ken Young, Sandy Young, Paul Ellis, Dave Arthurs, Mary-Ellen Moroney, TinaMarie Falasco and John Clark

The minutes of the July meeting were accepted as submitted.

Treasurer’s Report:

Mike Moroney submitted a report indicated that HOLA has total liabilities & equity of $46,668.57 and a net income of $16,404.14. The report was accepted as submitted.  Treasurers Report September 2010 - Click here

Waterfront Committee:

Mary Ellen Moroney reported the following: This year M&H put in cedar cribbing and filled it with #6 rock on the right hand side of the harbor. A-One Builders put in the docking in the spring. We plan to replace the left hand side with cribbing this fall. A fall fishing sign up sheet has been posted on the bulletin board on the side of the shed. Please sign up if you plan to use the cove during the fall.

Solar lights were placed on the two swim buoys and the swim ropes have not been cut by boats for the first time during a summer season. Paul sealed one the swim buoys to keep it from sinking.

The canoes and kayaks need to be removed by September 15, 2010 due to construction in the cove area. Please remove them so that they are not damaged when being moved by the tractor.

Sign up sheets for next year will be sent with the first dues bill. The slips will be assigned in January 2011. Please advise the Harbor Master if you will not be using your slip during the assigned period. If your boat is not docked at the slip during the time assigned; the slip may be assigned to another member.

Next season we are going to try wind socks on the docks to keep the seagulls from messing on the docks and seats. The Committee report was approved as submitted.


Long Range Planning Committee:

Please contact Millie regarding any future issues that should be addressed by this Committee.

Road Committee:

Report submitted by Les Hoekstra, Road Commissioner:

I regret not being able to be at the annual meeting due to my work schedule. Hopefully, this report will answer any questions or concerns you may have. And, as always, if you have any concerns at any time, feel free to call me or send an email.

Another year has sped quickly by and I believe our roads are in good condition. Last year’s extensive ditching did alleviate most spring season problems as it allowed water to drain from the roadbeds. One area of concern is the washboarding of the roadway in certain areas. This is mostly due to excessive speed and spinning of tires on the corners and hills. Many complaints have been received regarding “joy riding” of ATV’s on our roads. The HOLA policy states: “HOLA roads are not to be used for “joy riding” for ATV’s or snowmobiles. You may ride to the trails or to visit a HOLA neighbor. We do not want to prohibit all ATV and snowmobile use on our roads, so please adhere to the policy.

This fall we will be doing maintenance work on Barbara Lane as well as ditching and widening of the Upper Loop Road. We will add topping and do spot grading as needed. The Overlook Road is scheduled for major reconstruction beginning just above the Haley residence for approximately 500 feet. This will include removing up to 2 feet of the present soil and replacing it with 12” of 6 minus rock, a layer of fabric, 6” of 3 minues gravel and 6” crushed gravel. This would allow water to drain under the roadbed and alleviate the problems of the past few years.

The time and material plowing contract has been completed with Burgess Construction again for next year. It will be a 3 year contract of $40,000 cap each year.

Rick LaVigne advised that he has been on the Road Committee for over a year and that there has been only one meeting and has not received any other information regarding the roads. He feels that more communications needs to be used with members.

The Road Committee Report was accepted as submitted.

The road budget was approved as submitted for fiscal year 2010/2011.

Les Hoekstra was elected for a second term as Road Commissioner.

Assessors Report: Fees for 2010-2011 will remain the same. Houses - $463 and $210 – lots. Dues $45

Nominations Committee:

The following individuals were elected to a three year term:

Millie Hoekstra, Barbara Meservey, Mary-Ellen Moroney, Mike Moroney Ana Wetherill, Ken Young and Dave Douglas.
See annual meeting minutes for details

Election of Officers:

The Board met following the Annual Meeting and elected the following officers for fiscal year 2010/2011:

Millie Hoekstra, Chairman, Mary-Ellen Moroney, Vice Chair, John Clark, Secretary and Mike Moroney, Treasurer

July 2010

Members present:

Millie Hoekstra, Mike & Mary-Ellen Moroney, Ken & Sandy Young, Dick Moore, Dave Arthurs, Paul Ellis, Jeff Munson, John Clark and Les Hoekstra, Road Commissioner.

The minutes of the March meeting were approved as submitted.

Treasurer’s Report:

Mike Moroney submitted a balance sheet indicating total liabilities & Equity of $47,330.83 and a net income of $17,066.

The report was accepted as submitted.  Treasurers Report July 2010 - Click here

Road Committee Report:

The Road Committee met on June 12, 2010 at the HOLA waterfront. The following projects are planned for the current fiscal year:

1. Fall maintenance work to be done was discussed and would most likely include work on Barbara Lane and widening and ditching of the Upper Loop Road as well as adding topping where needed.

2. The plowing contract will be lengthened to a three year term with Burgess Construction. $120,000 over the three year period with a $40,000 cap per year. The contract is on a time and material basis. The cap was not reached during the pas year.

3. There was discussion regarding the purchase of a tow along road grader to smooth out the road surface. It was voted not to purchase this at the present time due to the hardness of our road surfaces. It was decided to use spot grading instead to smooth out the rough surfaces.

It was decided that the surplus in the road account will be used in the fall for major repair of Overlook Road.

The Board voted to transfer $15,000 to the Emergency Fund; to be used for extensive road work in the fall of 2010.

The report was accepted as submitted.

Waterfront Committee:
The south and west sides of the docking area will be rebuilt this fall to match the style on the north shore of the cove. This may include one or two more docking slips.

The swimming area is set up and has had some use during the recent dry, hot weather.

There are open slips available at this time, please contact the Harbor Master, Mary-Ellen Moroney.

The bulletin board will be replaced and attached to the south side of the shed.

Paul will hire brush cutting along the edges of the property and plans are being made to replace the horseshoe pits.

Waterfront Committee report accepted as submitted.

Nominating Committee:

7 Board terms will expire in September.

Curt Haley, Millie Hoekstra, Barbara Meservey, Mary-Ellen Moroney, Mike Moroney, Ana Wetherill and Ken Young.

All except Curt Haley will run for another term. Dave Douglas and his wife have expressed and interest in serving and Rick Lavigne may also be interested. Barbara Meservey is undecided at this time.

If anyone else is interested, please contact Ken Young, Ben Wetherill or Melissa Walsh.

Nominating Committee report accepted as submitted.

Social Activities: REMINDER!

2010 Annual HOLA Membership Meeting:
September 4, 2010
11:00 AM
At the BARN on High Street
POT LUCK LUNCH TO FOLLOW AT THE HOLA WATERFRONT:

The Board will meet at 9 AM at the Barn

March 13, 2010

Members Present:  Millie Hoekstra, Mike & Mary-Ellen Moroney, TinaMarie Falasco, Ben & Ana Wetherill, Dick Moore, Dave Arthurs & John Clark. Les Hoekstra, Road Commissioner.

The minutes of the January meeting were approved as submitted.

Treasurer’s Report:

Mike Moroney submitted a report indicating total Liabilities & Equity of $56,371.43 and a Net Income of $26,107. The report was approved as submitted. Legal action will be taken on those members who have not paid their share of the snow removal and road repair.

Road Committee Report:

Les Hoekstra advised that the winter plowing had gone well. There is some road damage in the usual areas. The roads will have to be posted for weight early this year; probably will be done this week. We hope to obtain a new two year contract for snow removal. The Committee will be meeting in April. The report was approved.

Waterfront Committee:

Mary-Ellen Moroney reported that the slip assignments have been made for the 2010 season. Slip #3 will be retained for temporary assignments, up to 14 days. We will be putting down cedar decking on the new side docks, solar lights on the swim buoys and attempt to lower the grade on the launch ramp in the spring. We also plan to have the Harbor sign fixed up and place it on the north side of the ramp. The report was approved as submitted.
The next Board meeting will be on July 10, 2010 @ 9 AM @ the Barn on High Street.

January 9, 2010

Members present: Mike & Mary-Ellen Moroney, Jeff & Darlene Munson, Millie Hoekstra, Dave Arthurs, Dick Moore and John Clark.

The minutes of the November meeting were accepted as submitted.

Treasurer's Report:

As of January 8, 2010 we have total liabilities and equity of $67,251.12 and a net income of $36,986.69. The third and final billing for road maintenance and dues will go out this month.

There will be a meeting in March to decide what is to be done with the delinquent accounts. We are unable to locate one member (Kevin Therrien) anyone who has this person's current address, please advice a member of the Board.

The Treasurer's report was accepted as submitted.

Road Committee:

The Road Commissioner advised that the HOLA snow removal contractor has been doing a fine job keeping us open this winter. The Committee will be meeting to discuss spring and summer maintenance and the removal of downed trees and dead brush along the roadways in the HOLA road system.

The report was accepted as submitted.

Waterfront Committee:

The cribbing on the left side of the harbor will be completed in the spring and members of the Committee will assist in laying the top deck on the new docks. Material will be from cedar cut from land within HOLA and planed at the waterfront by a portable mill, which will result in a considerable savings for HOLA.

The harbor slips have been assigned for the 2010 boating season and slip #3 will be retained for temporary, short term assignments.

The waterfront report was accepted as submitted.

Long Term Planning Committee:

The Board is asking the Committee to determine the laws, rules and regulations within each town in HOLA regarding subdivisions, lot sizes etc.

There was no report from the Committee for this meeting.

Social Activities Committee:

Darlene questioned whether or not we should continue the pot luck picnic following the Annual Meeting on Labor Day weekend. It was decided to continue with the picnic for all members.

There will be a social pot luck dinner for Board Members on May 14th at the Munson residence. Please contact Darlene at DARM447@sover.net with questions or details.

Other items:

Millie asked that we pay $275 to update the HOLA web site. The board voted unanimously to pay for the update.

Mike requested permission to update the Quick Book software with the current addition. Permission was granted by the Board.

Mike also requested that the dead blow downs and brush be cleaned up along the HOLA roadways. The board has requested that the Road Committee look into having it chipped.

John requested that the Road Committee obtain a dragging tool to remove the washboard on the roads on a regular basis by members who have volunteered their time and equipment.

The next meeting will be on March 13, 2010 at 9:00 A.M. at the Barn.

November 14, 2009

Members present:
Millie Hoekstra, Dick Moore, Ken & Sandy Young, Dave Arthurs, Tina Marie Falasco, Mike & Mary-Ellen Moroney, Barbara Meservey, John Clark.

HOLA Members attending: Dave Douglas, John Yohe, Rick Lavigne & Barbara Swan

Minutes of the September Board meeting and Membership meeting were approved as submitted.

Treasurer's Report:

Mike Moroney reported that as of November 13, 2009 total liabilities and equity was $67,023.94 and net income is $36,759.51.

Mike also submitted a list of members who did not pay last year, those who have been taken to court and the amounts that have been paid and are still outstanding and those who will be taken to court. Most of those who were taken to court have paid; those who have not would have to pay their balance at the time of sale of the property.

The report was accepted as submitted.

Road Committee:

Road Commissioner, Les Hoekstra gave a report on all the work that has been done this fall and the work that will be done next spring. We replaced 6 culverts, ditching and grading was completed on the main travel roads and all others will be looked at in the spring. Plowing is all set for the winter of 09/10.

Snowmobilers – PLEASE do not ride on the snow banks – if there is no access trail – STAY ON THE ROAD.

Several questions were asked about specific areas within the HOLA road system, all were addressed by the Commissioner.

The report was accepted as submitted.

Waterfront Committee:

Chairperson, Mary-Ellen Moroney report that the rock cribs have been constructed on the north side of the cove. The decking, west and south side will be completed in the spring.
Dave Douglas asked that the Committee look into the development of a fee for those who use the slips and John Clark asked that the memorial bulletin board be rebuilt by a professional sign maker and moved to a more prominent location.

The Committee will meet following the January board meeting. (January 9, 2010 at 1030)

The report was accepted as submitted.

There was no report from the Long Range Planning Committee and Social Committee for this meeting.

Committee Assignments for 09/10:

Millie submitted a list of Committee Members for the current fiscal year.

Rick Lavigne was added to the Road Committee.

The report was accepted as amended.

Q and A for HOLA Members:

Millie advised that there will be a Question/Answer section added to the HOLA web site for questions raised by HOLA members. She explained that she received several questions via phone calls and email and this will be the response method for the future.

Lake Access for Highland Snowmobiles:

This issue has been worked on for over a year. The land owners refuse access across their land from the Highlands. We continue to look at all possible access routes and will try to have it resolved before the lake is frozen.

The next meeting will be on January 9, 2010 @ 9:00 AM at the Barn. These meetings are open to all members.

September 5, 2009

Members present: Tina Marie Falasco, Curt Haley, Millie Hoekstra, Barbara Meservey, Mary-Ellen Moroney, Mike Moroney, Darlene Munson, Jeff Munson, Ana Wetherill, Ben Wetherill, Ken Young, Sandy Young and John Clark.

The minutes of the July Board Meeting were approved as submitted.

Treasurer's Report:

Total liabilities & equity of $31,713.27 and net profit of $3,761.47.

Mike Moroney moved that the Road Committee pick up the responsibility of house and lot counts and the Secretary do two or three tasks that he is currently doing, such as filing the non profit reports to the Secretary of State. His motion was approved.  (See Balance Sheet attached)

Les Hoekstra made a motion to move $3,000 from the road and snow account to the emergency account. The motion was approved.

Road Committee Report:

Les filed a written report indicating the extensive work that had been done on the roads during the 2008 – 2009 fiscal year and the work to be for the next fiscal year.

We are going into the second year of a two year contract with Burgess Construction for snow removal and sanding. This was the first time that we contracted on a time and material basis with a maximum cap and we came in under budget.

He advised that speeding is a problem which causes some of the wash boarding. Snowmobiles should ride the roads and not pack down the snow banks and ATV's are not to use the roads for joy riding. To and from the trails and between points within the road system only.

Assessor's Report:

The assessments for the next fiscal year will be the same as last year, which is $210 for lots and $463 for houses.

Total Budget of $77,000.

Waterfront Committee:

Mary-Ellen reported that a boat had cut the swim line on the north side of the waterfront and the anchor needed to be pulled back to deeper water, but that it will not be fixed until next season.

We have the cedar to repair the right hand side of the harbor. Paul Ellis is going to work with a couple of employees from Burgess Construction to put in the cribbing and the cedar. We are going to wait until ice out to put in the side dock. Paul asked that slips 1-3 be left vacant during the fall fishing season.

Curt Haley asked if we should look into purchasing a drag that could be hauled behind his or Paul Ellis's tractor to smooth out the washboards on the road. Could be done more frequently and save having it graded. The road committee will look into it and report back at the November meeting.

Social Actives: Darlene Munson advised that everything was ready for the pot luck luncheon following the Annual Membership Meeting.

Other Business:

There had been complaints of construction workers starting work at 5:30 in the morning. Millie said she thought it was just during the construction of the foundation and that the carpenters would be starting much later.

There were questions regarding the bed and breakfast on Kendall Farm Road. Millie said that it had been addressed and there is nothing that HOLA can do about it.

ATV's joy riding the roads. All members need to be reminded that ATV's are only allowed to use the road system to go to and from the trails and to and from point s within the road system. NO JOY RIDING on the HOLA roads.

The next Board meeting will be at 11:00 A.M. on November 14, 2009 at the Barn.

July 11, 2009 Minutes

Members Present:

Ken & Sandy Young, Mike & Mary-Ellen Moroney, TinaMarie Falasco, Jeff & Darlene Munson, Millie Hoekstra, Paul Ellis, Dave Arthurs, Dick Moore & John Clark.

The minutes of the May meeting were approved as submitted.

Treasurer's Report:

Total liabilities & Equity as of July 11, 2009 were $33,710.42 with a net income of $5,758.62. Mike advised that we had a few members who did not pay their assessed dues and road maintenance bills this year and reminded us that we decided to double bill in October and take legal action if they do not pay in the next fiscal year. (See Balance Sheet attached)

Road Committee:

Millie reported that there was oil seepage from Rick Degiavanni's property on Old Ester Way. Oil tanks were leaking under ground. They had to be removed and replaced.

The roads are in fairly good shape considering the amount of rain during the past month. There is a large pot hole on Overlook Road near the Winston road and a culvert is above ground near the Kastner property in the Highlands. All roads will be raked in the near future. A Committee meeting will take place in the next couple of weeks.

Waterfront Report:

The port-a-potty, all docks and swim lines have been installed. More stabilizing polls were added to the docks this year.

The slips have all been assigned for the remainder of the summer except #9 which is available through Labor Day.

The repair work on the harbor will be completed in the fall.

Paul Ellis asked that members not leave small watercraft on the ground. If the boat racks are full the owners need to remove the watercraft from the HOLA waterfront property.

Paul also made a motion that all watercraft, including canoes and kayaks shall be removed from the HOLA waterfront property from October first until ice out in the spring. It was seconded and past by a unanimous vote of those present.
Paul also said that we should have the electric cable run all the way to the docks to avoid extension cords from being on the ground and interfering with the mowing.

Long Term Planning Committee: No report at this time.

Social Activities:

Darlene reminded us that there will be a membership pot luck picnic at the Waterfront following the Annual meeting on Saturday, September 5, 2009. Tina offered the use of the Farm House Inn if it rains.

Other business:

Ken Young advised that the Jeff Munson, Darlene Munson and Paul Ellis have all agreed to run for another 3 year term and no other nominations have been received at this time.

The meeting was adjourned

The next Board meeting will be on September 5, 2009 at 9:00 A.M. at the Barn.

May 16, 2009 Minutes

Members present:
Mike Moroney, Dave Arthurs, Ken & Sandy Young, Millie Hoekstra, Dick Moore, Barbara Meservey, TinaMarie Falasco, Curt Haley and John Clark.

The minutes of the March meeting were accepted as submitted.

Treasurer's Report:
The report indicated total liabilities & equity of $34,826.73 with a net income of $6,874. One lot owner who has not paid in years came through with all back payments and there are eight members who normally pay who have not. Mike suggested we let them go to October and bill them for two years. The Board agreed.

The report was accepted as submitted.

Road Committee:
Les Hoekstra, Road Commissioner, advised that all the bills are paid and we have a $3,500 balance in the Road Account. He will be taking down the weight posted signs today. The roads are in good shape for this time of year with a little work left to do on the Overlook Road. We have a few culverts to fix or replace and then the Committee will be getting together to determine work to be completed this fall. There is a large rock pushing up through the Harold Ross Road which will be addressed when the ditching is done.

The report was accepted as submitted.

Waterfront Committee Report:
The Harbormaster was unable to attend the meeting and submitted the following in writing:

The waterfront Committee met on May 2nd to access the damage to the right side of the harbor. We are going to repair the dock damage this spring. In the fall we will put in cedar cribbing filled with #6 rock under the docks. This should be solid and stop erosion from the waves. We will look for cedar this summer and build the cribbing then.

Brackett will install the Port-a-potty for Memorial Day weekend. Paul will replace the wood latticework around the potty building.

Paul will put in the buoys and shellac the swim buoys.

Mike got another pad lock and a floodlight to replace the broken one
Burgess Construction will put in the docks around June 15th.

Tina Marie inquired about the policy for boat slips and was advised that a notice goes out with the annual report to apply for a slip. From ice out through June 26 it is a first come first serve type of deal. From June 26 through Labor Day weekend the slips are assigned by the Harbormaster.

Long Term Planning Report: No report.

Social Activities Committee Report: No report.

Nominations Committee:
Ken Young advised that Paul Ellis, Dick Moore, Darlene & Jeff Munson's terms will expire at the end of the fiscal year. The Committee will be meeting to determine if they will to run for another term and search for other nominations. Please contact Ken @ kwysly@msn.com if you are interested or know of anyone who is interested in serving on the HOLA Board of Directors.

Other business:
Millie read a portion of a letter from lot owners Frank & Linda Duggan inquiring who they could hire to mow their fields. Dick Moore suggested that they contact Alan Whitford at 864-9952.

Dick Moore said that the snowmobilers could not find the lake access trail from the Highlands. John said that he and Peggy had cleared the brush for the entrance, but were not able to put signs up last winter. New signs will go up this fall.

The Next Board Meeting: July 11, 2009 @ 0900 @ The Barn

Annual Membership Meeting: Saturday, September 5, 2009 @ 1100

Board will meet at 0900 and Membership Picnic will be at NOON, following the membership meeting.

March 14, 2009 Minutes

1. The minutes of the January meeting were approved as submitted.

2. Treasurer's Report:
   Mike Moroney submitted a report indicating as of March 13, 2009 that we have a net income of $7,610.55 and total liabilities and equity of $35,562.35. We have few members who have not paid this year. The appropriate action will be taken prior to the end of the fiscal year.
   The report was approved as submitted.

3. Road Committee Report:
   Les Hoekstra submitted a written report indicating that we have had a long snowy winter with a lot of plowing and sanding, the contractor has done a good job with very few complaints. Most roads are in good shape at this time except the lower end of Overlook Road. Plowing is difficult at this time due to soft roads and heavy snow. Les expressed a concern with snowmobile riding on the plow banks causing them to freeze and making it difficult to push back. He is also concerned with parking of trailers in the roadways causing a very dangerous situation preventing emergency vehicles to respond and interfering with snow removal. Land owners and renters please take notice. The Committee will be meeting to discuss road issues and areas of improvement for the coming year.
   The report was approved as submitted.

4. Waterfront Committee Report:
   Mary-Ellen Moroney distributed the slip assignments for 2009 and advised that extensive repair work would be done on the retention walls and docks during the fall of this fiscal year. Contractors will be approached in early summer.

5. Long Term Planning Committee: No report at this time.

6. Social Activities Committee: No report at this time.

7. Other Issues: The Board voted to have Millie purchase Front Page Software so that she will be able to keep the website up to date.
   Millie submitted reports containing cost comparisons with other land owner associations in the Rangeley area, along with other expense comparisons for the past seven years.
   It was requested that the recent ATV trail use memo be added to the annual Membership Letter in 2009.
   Next meeting will be on May 16, 2009 at the Barn.

January 10, 2009 Minutes

Members present: Millie & Les Hoekstra, Dave Arthurs, Mary-Ellen & Mike Moroney, Jeff & Darlene Munson, Ana Witherill, Dick Moore, Barbara Meservey, Curt Haley and John Clark.

The minutes of the November meeting were approved as submitted.

Treasurer's Report: Mike Moroney present a current balance sheet and profit & loss statement, which indicated total liabilities & Equity of $63,956.10 and a net income of $36,004.30. Most of this will go to the remainder of plowing and sanding for this year.
Mike advised that the January (final) dues billing only contained 14 unpaid members and expects to collect all but two of them.

Road Commissioner's Report: Les Hoekstra reported that summer and fall maintenance on the ditches, 6 new culverts and crowning of the roads should allow for a good spring run off and avoid the usual damage in the problem areas this year and much less needed repairs when the frost leaves the ground in the spring.

Plowing and sanding has gone well so far this winter with no major complaints.

Waterfront Committee Report: Mary-Ellen Moroney reported that we have more requests for slips this year than we can accommodate. Assignments will be made and some time sharing arrangements made by the Committee.

We received a $7,000 check from a lot sale for the purchase of waterfront rights in the fall and will look into needed repairs and replacement of containing walls and docks this spring.

We have a back up for lawn mowing if Paul Ellis decides to retire.

Social Activities: We will continue the member outing with pot luck lunch following the Annual Meeting on Saturday of Labor Day weekend. The Annual Membership Meeting will begin at 11:00 AM with the outing immediately following the meeting.

Board members will meet at the Munson residence at 5:30 on March 14, 2009. Please bring your favorite dish for an evening of socializing with your fellow board members.

Long Range Planning Committee: Jeff Munson advised that due to circumstances beyond his control he is unable to serve as Chairman this year. Curt Haley volunteered to Chair the Committee for one year.

New Business: Millie read portions of a letter from a HOLA member complaining about several issues. She will research each of the areas of concern and respond.

Millie expressed concerns about the need to build up the reserve fund. She is going to look into some comparisons of membership and road fees with other Land Owner Associations in the area.

The meeting was adjourned at 10:00 AM.

THE NEXT MEETING WILL BE ON MARCH 14, 2009 AT 9:00 AM.

November 8, 2008 Minutes 

Members present: TinaMarie Falasco, Dave Arthurs, Millie Hoekstra, Paul Ellis, Ken and Sandy Young, Barbara Meservey, Dick Moore, Mary-Ellen & Mike Moroney,

We welcomed new members TinaMarie and Dave and introduced everyone.

The minutes of the August 30 Board Meeting were approved as written.  Motion: Mary-Ellen, second: Mike, Passed 

Treasurer's Report:
Mike Moroney presented the balance sheet as of year end September 30, 2008 indicating a total Liabilities & Equity of $27,951.80 and a P & L Statement from October 1, 2007 through September 30, 2008 with a net income of (-$903.48).  The balance sheet as of November 7, 2008 shows a total amount Liabilities and Equity of $71,095.90 and a net income of $43,144.10.  Approximately ½ of the homeowners have sent in their annual fees.  Another mailing will go out after November 15.  (See Nov. report attached)

Discussion regarding the possibility of putting some of the emergency fund monies into a money market/mutual funds account was held.   Many felt that it was a good idea and we will look into the options before our next meeting.

Dick made the motion to accept the treasurer's report as written, seconded by Mary-Ellen.  Passed. The report was accepted as presented.

Road Committee Report:

Les Hoekstra, Road Commissioner, sent a written report. (see attached full report)  No snowplowing or sanding as of this date J.  Major work was done on the Overlook Road this year (extensive ditching and rocking).  There were four major repair spots (deep sandwich with fabric and rocks) done (2 on Overlook Road, 1 on The Loop, 1 on The Lynn Way).  Extensive ditching was done and the roads were all graded to a 7% crown.  All culverts on The Loop were either replaced or reset.   Brush was cut along Kendall Farm Trail.  Extensive topping with ½" crushed gravel was completed on The Loop Road, Paul's Path, Winston Road, Overlook Road, The Lynn Way and Kendall Farm Trail.  Crushed shale was added to the entrance of Overlook Road.  The Road Committee welcomes any feedback you might have.  A special Thank You to Paul Ellis who supervised the logistics of the road work (2 weeks of very long days) while the Road Commissioner was away on vacation.

Barbara mentioned that there were 2 rocks on The Lynn Way near Harold Ross Road that need to be fixed.  (Paul and I went after the meeting and fixed them—Paul fixed I supervisedJ)

Paul made the motion to accept the report as written; Mike seconded it.  Passed.  The report was accepted as presented.

Waterfront Committee:

Mary-Ellen Moroney, Harbor Master, reported that Burgess Construction, with the help of Paul Ellis, have removed the docks.  Brackett has removed the Port-A-Potty.

For the boat slips, we currently have five requests for the larger slips of which there are four, and six requests for the small slips of which there are five.  The slips will be assigned in January.

After discussion regarding the paddleboat, it was decided that Mike and Mary-Ellen will contact the possible owner tomorrow and bring a suggestion to the next meeting as to what to do with it.

Barbara made the motion to accept the Waterfront report as given; Dick seconded it.  Passed.  The report was accepted as presented.

Social Activities:

No report

Long Range Planning:

No report

Old Business: (see attached)

            Millie gave an update on the following:

1. Overlook Road Survey: work is completed and abutters are happy

2. Fairpoint Line on The Lynn Way has been completed (boxes are closer to road)

3. Snowmobile access to the lake from the Highlands will be easier with a great deal of work done by John and Peggy cutting a path through the brush and Paul making the bank a little less steep.

New Business:

Millie passed out a new roster of BOD contact information, a list of committee members for the 2008-2009 season; if you wish to be on another committee please let Millie know soon.  This will be posted on our website.

The West Elbow Circle has been repaired with the dirt from the ditching.  There is plenty of room to turn around again.

We met with Leslie Kynock regarding the circle at the end of Kendall Farm Trail and determined the center of the 200' circle right of way.  Hopefully there will be new owners of the property next door and they can have an understanding regarding the very small area where her well is located.  This (property boundary lines) is not a HOLA issue.

Mike made a motion to adjourn at 11:59 AM

The next meeting will be on January 10, 2009 at 9:00 a.m. at the Church Barn.

Respectfully submitted,

Millie Hoekstra, pro tem

August 30, 2008 Minutes

Members present: Millie Hoekstra, Paul Ellis, Curt Haley, Barbara Meservey, Dick Moore, Mary-Ellen & Mike Moroney, Jeff Munson, Ben Wetherill, Ken and Sandy Young and John Clark.

The minutes of the July Board Meeting were approved as written.

Treasurer's Report:

Mike Moroney presented the balance sheet as of August 29, 2008 indicating a total Liabilities & Equity of $28,590.32 and a P & L Statement from October 1, 2007 through August 29, 2008 with a net income of (-$264.96).

The treasurer's report was accepted as presented.

Road Committee Report:

Les Hoekstra presented a written report.

We have a two season contract with Burgess Construction on a time and materials basis with the maximum of the season capped at $40,000.

The fall road work will begin soon. Ditches, topping and grading will continue to be done to improve the roads. Culverts will be replaced in many areas.

The Committee is recommended that we increase the emergency fund each year. Brush and trees close to the road will be removed this fall.

The amount for the roads budget has been set at $77,000 for the next fiscal year.

We have received a request from Arthur & Bridget DuBois requesting permission to put a driveway to their home from Lynn Way. We will have a lawyer review the request and set guidelines for construction and maintenance as well as wording for the agreement to avoid setting precedence.

Based on the road budget the assessment will be $463 for lots with dwelling and $210 for a vacant lot.

The road budget will be presented to the membership at the Annual Meeting at 4:00 p.m. today.

Waterfront Committee:

Mary-Ellen reported that Burr had complained about our new storage shed and the town advised that it was too close to the Burr property and we moved it to the center of the driveways. The electricity will be reinstalled later this month.

We may be required to hire a new person to mow the waterfront area next year and she wanted to add an addition $5 fee to the waterfront dues. This proposal was defeated.

Mike Moroney felt that he would have a surplus in the administrative budget that could  be transferred to the waterfront account to cover the cost of mowing.

Mary-Ellen suggested that we increase the rate to purchase waterfront rights by $500 a year for the next five years. The rate for this year is $7,000. The rate for partial rights will go up $100 each year for the next five years. The rate is $1,000 now. The board approved the motion.

Paul suggested that we have a working group remove the docks this fall and save a lot of money. We will look into this possibility.

Paul also suggested that we make the swimming area smaller next year. Very few people are using the swimming area. 

Social Activities:

Jeff Munson advised that everything was set for the pot luck diner at the waterfront for 5 p.m. today.

John Clark made a motion that on the Saturday of Labor Day weekend in 2009 that the Board meets at 9:00 followed by the Annual Membership meeting at 10:30 and pot luck lunch following the annual meeting. This was seconded and passed by those present.

Long Range Planning:

Jeff Munson advised that he would present his report at the Annual Meeting at 4:00 pm. today.

Other Business:

Millie said that she had received a complaint from Wendy Dodge regarding ATV's crossing and digging up her property at the power line. Paul Ellis said she should put up a sign indicating that the power line does not belong to CMP and it is private property and no trespassing with ATVs.

Millie advised that FairPoint will be putting in new boxes and digging along Lynn Way in the next week or so. They may have to close a portion of the road for a short period of time but should not interfere with local traffic.

Mike Moroney will take responsibility for the storage and keeping of the Annual Report.

Millie presented a situation with the location of the new ditching at the foot of the Overlook Road at the north entrance. There are three possible outcomes and the board agreed to precede with the most feasible once the results of the research is completed.

The next meeting will be on November 8, 2008 at 11:00 a.m. at the Church Barn.

HOLA Board Meeting

July 12, 2008, Minutes

Members present: Paul Ellis, Millie Hoekstra, Mary-Ellen Moroney, Mike Moroney, Darlene Munson, Jeff Munson, Ben Wetherill, Ken Young, Sandy Young,
Road Committee: Les Hoekstra, Paul Meservey. Visitor: Dave Douglas

The minutes of the May meeting were approved as submitted.

Treasurer's Report:

As of July 12, 2008 the balance sheet (Click here for balance sheet) indicates total liability and equity of $28,910.45 and the Profit and Loss statement shows a net income of $55.17. We paid for extensive repairs at the waterfront due to the wind storm in June. (please check HOLA web site for details.)

The report was approved as submitted.

Road Committee Report:

Les Hoekstra, road commissioner, reported that the process of getting a bid for snowplowing for next year is ongoing at the moment. The road committee will meet after Aug. 5 to review bid (s) and select a contractor for next year and determine the work to be done this fall such as resetting many culverts. We know the cost will increase due to the fact that cost of fuel and sand has increased dramatically.

The report was approved as submitted.

Waterfront Committee Report:

Burgess installed the docks and did harbor repairs and Brackett installed the Port-a-Potty before Memorial Weekend. The June wind storm picked up the docks and ripped the pipes off one side and threw the docks onto the shore. The docks were repaired and reinstalled.

The electricity has been installed at the Harbor. Paul Ellis dug the trench and installed the post. Gary Wadsworth did the electrical work. Life saving ring and line has been purchased and installed on the dock.

The raft broke loose and was reinstalled. Mary-Ellen has left notes on the canoes and kayaks that had not registered and on the white paddle boat that needs to be removed.

The report was approved as submitted.

Social Activities Committee report:

Notice for the Potluck Picnic went out in the June mailing. Signs were posted at waterfront a week before today and hopefully there is a good turnout. We will have charcoal fire for the cookout at the annual meeting. (There were 30+ people at the picnic and a good time was had by all).

Long Range Planning Committee report:
Three areas of concern have been identified by the members. 1.) the division of some lots into smaller lots. 2.) "chewed up lots" those lots that people have cleared and started to prepare land for building and then just stopped without cleaning up. 3.) the future of the roads
There was a discussion regarding the problem of "dead wood" that may cause a fire hazard.

The report was accepted as presented.

Nominating Committee report:

At the end of the fiscal year there will be 5 directors whose terms will expire.
John Clark, Deb Hebert, Frank Jandreau, Ben Wetherill, Sandy Young
The committee has met twice with very little luck contacting members of HOLA who would like to be on the Board of Directors. At present time we have 5 who are willing to run. Hopefully we will have more names by the annual meeting.

The report was accepted as presented.

Other items:

Out of concern raised by the fact that some children have been dropped off at the waterfront without adult supervision, Millie contacted our insurance agent, Curtis Haley, to discuss the issue.
Curtis suggested that we post the following sign to cover ourselves.

The use of the waterfront and any swimming is at your own risk. We ask that all children be accompanied by their parent or other adult.

Mike will make a sign and get it posted.

The Bylaws will be voted upon at the annual meeting.

Paul mentioned that one of the homes on the RFA Home Tour is in the Overlook this year. The tour is August 5.

Concern that we have spent a lot on the waterfront repairs this year, prompted discussion about raising the membership fee. Mary-Ellen will bring a proposal to the next meeting.

Paul suggested that we should begin looking into a lawn service quote for the future mowing of the waterfront.

Adjourned at 4:50 PM. Great time at picnic was had by all

Respectfully submitted
Millie Hoekstra, secretary pro-tem
 

May 3, 2008 Minutes

Members present: Millie Hoekstra, Les Hoekstra, Ken & Sandy Young, Mike & Mary-Ellen Moroney, Paul Ellis, Jeff Munson, and John Clark

The minutes of the March meeting were approved as submitted.

Treasurer's Report:

Mike advised that there were only two property owners who normally pay their due who have not paid this year.

As of April 29, 2008 the balance sheet indicates total liabilities and equity of $36,631.38 and the profit and loss statement shows net income of $7,776.10. (Please check the HOLA web site for details)

The report was approved as submitted.

Road Committee Report:

Les Hoekstra, Road Commissioner advised that members of the Committee met on April 30, 2008.

The plowing crews did a real good job on the roads this winter. We did have to use a lot of sand which was necessary for the safety of our land owners. Several culverts need to be reset or replaced. The Highland roads are in fairly good shape, while Overlook Road will need lots of attention. Morel Road will need to be redone.

The bidding process will begin soon for next year's plowing contract.

The planned circle at the end of the West Elbow will need to be remarked.

The report was approved as submitted.

Waterfront Committee:

The slip assignments have been made for the summer of 2008. As soon as the ice and snow are out of the cove, the Committee will meet and access what needs to be done this year.

Report was approved as submitted.


Social Activities Report:

There will be a member picnic on July 12, 2008 at the waterfront. And a full membership pot luck picnic following the membership meeting Labor Day weekend. Details will follow with a general mailing at least a month prior to the meeting.

Long Range Planning Committee:

The meeting was postponed until July.

Other Business:

Paul Ellis suggested that we try to hold the annual meeting indoors to see if we can get a better turn out. The board will consider the feasibility of the proposal.

Millie presented a revision of the HOLA By-Laws. These were given to each board member during the March meeting. The board approved the draft with amendments. The draft will be presented to the membership for a vote at the September meeting.

The HOLA web site has been totally updated.

Email addresses: If you have not already done so, PLEASE forward your email address to John Clark @ BigIME@aol.com.
 

HOLA Board of Directors Meeting

March 15, 2008 Minutes

 Members present: Millie Hoekstra, Mike Moroney, Jeff Munson, Barbara Meservey, Mary-Ellen Moroney, Ken Young, Sandy Young, Ben Wetherill, Dick Moore, Curt Haley & John Clark.

Treasurers Report:

Mike Moroney advised that we are in good shape for the year. He presented a balance sheet indicating $41,185.64 in total liabilities & equity and a net income of $12,330.35. There are still some dues outstanding and a third mailing will go to those landowners with a notice of court action if they do not pay.

The treasurers report was accepted as presented.

Road Report:

A written report was submitted by Les Hoekstra, HOLA Road Commissioner indicating that there had been many comments about how good the plowing has been during a tough winter. The roads will be posted in the next week or so. They are looking to making more improvements in the summer and fall to build upon the improvements made in 2007.

Waterfront Committee:

Mary-Ellen Moroney, Harbormaster said that this was the first time that we have had more requests than we have slips. She hopes that whenever one is not using their boat for an extended period that they will pull the craft out of the harbor so that someone else can use the space. The Committee will meet as soon as the harbor is open in the spring.

The Long Range Planning Committee was scheduled to meet following the board meeting.

John Clark volunteered to mark the snowmobile access trails from the Highlands & Overlook to the Lake and the power lines in the fall of 2008.

Millie advised that she has been involved with the real estate brokers in recent sales transactions to make sure that everything is paid up before the sale was completed.

Millie passed out copies of revised HOLA By Laws and asked that each member look them over for discussion and action at the May meeting.

Millie said the Ed Z is no longer able to maintain the HOLA website and the board gave her the authority to find another person to handle changes and design.

Dick Moore complained about a camp trailer that has been parked on a lot in the Highlands for over 3 years.  We will look into this issue.

The next meeting will be at 0900 on May 3, 2008.

We adjourned at 10 AM.

HOLA Board of Directors Minutes

January 12, 2008

10:30 AM

Members present: Jeff and Darlene Munson, Ana Wetherill, Mike and Mary-Ellen Moroney, Barbara Meservey, Millie Hoekstra.  Les Hoekstra and Paul Meservey-Road Committee

The minutes of the November meeting were approved as submitted.

Treasurer's Report:

Mike Moroney submitted Profit and Loss statement for the period of October 1, 2007 through January 10, 2008 showing current net income of $26,670.40.

He indicated that there are several people paying in installments this year.  He will be sending out invoices again next week.  There is about $4-5,000 expected to come in yet. (We have received $73,169.06 thus far).  Road and Snow account will have about $10,000 balance after the plowing contract is paid)

Mike and Barbara will get together to determine if there are delinquent owners that we should process a writ against.   Mike has invoiced a new building road fee to Mr. Forsman.

Jeff made a motion that the treasurer's report was accepted as submitted.  It was seconded by Paul.  MSP

Mike was thanked for his many hours of volunteerism.

Road Committee Report:

Les Hoekstra reported that the roads look great.  Thus far, the snow plowing has been going well.  The big truck has been through to wing back the snow banks.  We have had quite a bit of sanding  done because of the recent ice storm.  We will be keeping an eye on the water situation (melting) and determine if bucket cuts need to be made in snow banks.  We will be looking into the West Elbow 100' road right of way (turn around circle) when weather gets better.

Mike made a motion to accept the Road Commissioner's report as presented.  It was seconded by Mary-Ellen. MSP

Waterfront Committee Report:

Harbormaster, Mary-Ellen Moroney submitted a report indicating that boat slips will officially be assigned by the March meeting.  We currently have four owners who want the three slips that will hold the larger boats.  If no one else applies, it has been worked out for this year (sharing situation).  All the other slips will be taken.  The committee will be discussing the proposal to change the date for slip requests to Dec. 15 in the future.  Mary-Ellen has been talking with "Lake Smart" to determine what type of bushes or plants would be good to add to the waterfront

Jeff made a motion to accept the waterfront report as presented.  Mike seconded the motion.  MSP

Social Activities Committee Report

Darlene reported that we will plan a potluck picnic in July after our BOD meeting.  We will adjust the time of the meeting to 4PM followed by picnic at 5PM.  The Labor Day Weekend meeting will be followed by a picnic also.  It was decided to have the BOD meeting at 3PM, the Annual HOLA meeting at 4PM and the picnic immediately following at 5PM.  We will need to get the word out early so that people will be able to plan ahead.

Jeff made a motion to accept the Social Activities report as presented.  It was seconded by Mary-Ellen. MSP

 Long Range Planning Committee:

The Long Range Planning Committee had a good first meeting 9:00 to 10:30 this morning.  Issues to be addressed were identified in the following areas:

            Constitution

            Legal Issues

            Roads

            Waterfront

            Snowmobiles

The LRPC's next meeting will be March 8, 2008

Mike made a motion to accept the Long Rang Planning report as presented.  It was seconded by Mary-Ellen.

Other Items:Millie will look into needed revisions to the Constitution and Bylaws and have copies sent to everyone by the next meeting.

The meeting was adjourned at 11:20 AM.

The next HOLA Board meeting will be on March 8, 2008.