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October 2011

Dear HOLA Members:
Another beautiful summer has come to an end—almost!! The Fall colors have arrived in all their splendor. Many of you have had time to enjoy the beauty of our region and relax and recharge for the busyness of everyday life. We encourage all members to become involved in the association as much as possible. Check our website www.highlandsoverlook.org for additional information. Please email your email address to our Secretary, John at BigIMe@aol.com so we can connect with you more efficiently. If you would like to volunteer for a committee, please email me at millie@youthunlimited.org before November 1. We soon will be doing some road maintenance to get ready for the winter months. Please review the minutes of the annual membership meeting which was held on September 3rd. Please assist us by sending in your remittance of the enclosed membership dues and road maintenance fee as soon as possible. This will enable us to get the needed road maintenance done prior to winter. The Board of Directors appreciates your comments and suggestions as we start another year of handling the business for the association.
Sincerely,
Millie Hoekstra, HOLA Board of Directors Chairperson

HOLA Membership Annual Meeting Minutes:
September 3, 2011

The minutes of the 2010 Annual Membership Meeting were approved as submitted.
Treasurer’s Report: Mike Moroney presented a Balance Sheet indicating Total Liabilities and Equity of $16,284.13 and a Profit and Loss Statement indicating a Net Income of -$27,980.95.

Road Committee Report: Les Hoekstra, Road Commissioner presented a written report:
I regret not being able to be at the annual meeting due to a wedding in Mass. Hopefully, this report will answer any questions or concerns you may have. And, as always, if you have any concerns at any time, feel free to call me or send an email.

Another year has sped quickly by and I believe our roads are in fairly good condition. Last year’s extensive ditching did alleviate most spring season problems as it allowed water to drain from the road beds. The extensive repair to Overlook Road has improved that section greatly. The mud holes seem to be removed. There have been some complaints regarding “joy riding” for ATV’s or snowmobiles. You may ride to the trails or to visit a HOLA neighbor. We do not want to prohibit all ATV and snowmobile use on our roads, so please adhere to the policy.

This fall we will be doing maintenance work on The Lynn Way as well as ditching on several roads. There are a few culverts that need to be replaced. We will add topping and do grading as needed.

It was a very snowy winter and contractor handled all the plowing and sanding that was needed. The time and material plowing contract has been completed with Burgess Construction again for next year. It will be a 3 year contract of $40,000 cap each year.

Please let me know if you see any problem areas on your road that need to be addressed. We have more than 7 miles of roads and although I do drive them frequently, it is always helpful if anyone that sees an issue will report it. The Road Committee report was accepted as submitted.

Assessors Report: Dick Moore advised that the assessment for roads would be the same as it was in Fiscal Year 2010/2011 which is $210 for a lot, $463 for a lot with a house and $45 for dues. The assessors report was accepted as submitted.

Nominating Committee Report: Ken Young nominated the following individuals for a three year term. Dave Arthurs, John Clark, TinaMarie Falasco, Sandy Young and Bill Hayes. The nomination was seconded and approved by the Membership.

Les Hoekstra was nominated for another term as Road Commissioner and approved by the membership.

HOLA Roads Budget: The budget was approved as submitted.

Waterfront Committee Report: Mary-Ellen Moroney reported the following: The waterfront now has the new cribbing and new docks. We now have two more slips, so I have renumbered them. Slip number 4 is the loading slip. Slip number 5 is a two week slip. We thank Paul Ellis for organizing the waterfront repairs. M&H did the cribbing. A-One Builders made the docks. We thank Gary Wadsworth for hooking up the electricity. We now have power on both sides of the harbor.

Paul has set up the horseshoe pits. The swimming raft drifted into the harbor breaking the swim lines in June. These have been repaired by Burgess Construction.

We have had some trees drift into the harbor and on the shore from Tropical Storm Irene. Most boats were removed. I called those with canoes and kayaks that were not tied down. I have also called Chester Wincowski, who has water in his boat, and left him a message.

We are checking on having the silt that has drifted into the harbor removed. The water at some of the slips was very low this summer.

We had more requests for kayak/canoe rack storage then we had space and will be adding a new rack for next season.

We seem to have been able to accommodate everyone this year. The Waterfront Committee is going to assign the slips in January. We also going to be assigning the spaces on the canoe and kayak racks. The forms are sent out with the dues notice.

Please let me know when you have removed your boat from the harbor so that I can assign that slip to another member. If your boat has been out of the harbor for more than a week without notification, it will be assumed that the slip is free for another person to use.

For those few whose lots do not have full waterfront rights the rights are $1,300 from now until May 2014. The cost for waterfront rights for a lot with no rights is $8,500 for the same time period.

Waterfront Committee report was approved as submitted.

Sandy Young informed everyone that there would be a pot luck picnic at the Barn following the meeting.

Sign-up sheets for new committee members were circulated.

One member mentioned that deep grass and weeds along Lynn Way was blocking the drivers view on a curve. Paul Ellis said he would take care of it.

The next Annual Membership Meeting will be on September 1, 2012 @ 11:00 AM @ the Barn.
 

October 2010

Dear HOLA Members:
Another beautiful summer has come to an end--almost-still warm for September. The Fall colors have arrived in all their splendor. Many of you have had time to enjoy the beauty of our region and relax and recharge for the busyness of everyday life. We encourage all members to become involved in the association as much as possible. Check our website www.highlandsoverlook.org for additional information. Please email your email address to John at BigIMe@aol.com so we can connect with you more efficiently. If you would like to volunteer for a committee, please email me at millie@youthunlimited.org before November 1. We soon will be doing some road maintenance to get ready for the winter months. Please review the minutes of the annual membership meeting which was held on September 4th. Please assist us by sending in your remittance of the enclosed membership dues and road maintenance fee as soon as possible. This will enable us to get the needed road maintenance done prior to winter. The Board of Directors appreciates your comments and suggestions as we start another year of handling the business for the association.
Sincerely,
Millie Hoekstra, HOLA Board of Directors Chairperson

HOLA
Annual Membership Meeting
September 4, 2010

The minutes of the 2009 Membership Meeting were approved as submitted.

Treasurer’s Report:

Mike Moroney submitted a report indicated that HOLA has total liabilities & equity of $46,668.57 and a net income of $16,404.14. The report was accepted as submitted.

Waterfront Committee:

Mary Ellen Moroney reported the following: This year M&H put in cedar cribbing and filled it with #6 rock on the right hand side of the harbor. A-One Builders put in the docking in the spring. We plan to replace the left hand side with cribbing this fall. A fall fishing sign up sheet has been posted on the bulletin board on the side of the shed. Please sign up if you plan to use the cove during the fall.

Solar lights were placed on the two swim buoys and the swim ropes have not been cut by boats for the first time during a summer season. Paul sealed one the swim buoys to keep it from sinking.

The canoes and kayaks need to be removed by September 15, 2010 due to construction in the cove area. Please remove them so that they are not damaged when being moved by the tractor.

Sign up sheets for next year will be sent with the first dues bill. The slips will be assigned in January 2011. Please advise the Harbor Master if you will not be using your slip during the assigned period. If your boat is not docked at the slip during the time assigned; the slip may be assigned to another member.

Next season we are going to try wind socks on the docks to keep the seagulls from messing on the docks and seats. The Committee report was approved as submitted.


Long Range Planning Committee:

Please contact Millie regarding any future issues that should be addressed by this Committee.

Road Committee:

Report submitted by Les Hoekstra, Road Commissioner:

I regret not being able to be at the annual meeting due to my work schedule. Hopefully, this report will answer any questions or concerns you may have. And, as always, if you have any concerns at any time, feel free to call me or send an email.

Another year has sped quickly by and I believe our roads are in good condition. Last year’s extensive ditching did alleviate most spring season problems as it allowed water to drain from the roadbeds. One area of concern is the washboarding of the roadway in certain areas. This is mostly due to excessive speed and spinning of tires on the corners and hills. Many complaints have been received regarding “joy riding” of ATV’s on our roads. The HOLA policy states: “HOLA roads are not to be used for “joy riding” for ATV’s or snowmobiles. You may ride to the trails or to visit a HOLA neighbor. We do not want to prohibit all ATV and snowmobile use on our roads, so please adhere to the policy.

This fall we will be doing maintenance work on Barbara Lane as well as ditching and widening of the Upper Loop Road. We will add topping and do spot grading as needed. The Overlook Road is scheduled for major reconstruction beginning just above the Haley residence for approximately 500 feet. This will include removing up to 2 feet of the present soil and replacing it with 12” of 6 minus rock, a layer of fabric, 6” of 3 minues gravel and 6” crushed gravel. This would allow water to drain under the roadbed and alleviate the problems of the past few years.

The time and material plowing contract has been completed with Burgess Construction again for next year. It will be a 3 year contract of $40,000 cap each year.

Rick LaVigne advised that he has been on the Road Committee for over a year and that there has been only one meeting and has not received any other information regarding the roads. He feels that more communications needs to be used with members.

The Road Committee Report was accepted as submitted.

The road budget was approved as submitted for fiscal year 2010/2011.

Les Hoekstra was elected for a second term as Road Commissioner.

Assessors Report: Fees for 2010-2011 will remain the same. Houses - $463 and $210 – lots. Dues $45

Nominations Committee:

The following individuals were elected to a three year term:

Millie Hoekstra, Barbara Meservey, Mary-Ellen Moroney, Mike Moroney Ana Wetherill, Ken Young and Dave Douglas.

Other Business:

It was asked – how many houses can be built on one lot. Paul Ellis said that only one house is allowed on a single lot. Land use may vary from town to town.

It was requested that HOLA contact the Maine Department of Transportation regarding repairs to the entrance to the two hills on property owned by the State of Maine.

Barbara Swan passed around a booklet on an invasive plant that has been found in the Highlands. She and Gerri Bush have removed some in the ditches. Please be aware and remove if you find this plant. Check out the display at the Rangeley Library for more information.

Dear HOLA Members:
Another beautiful summer has come to an end (a little rainy in the beginning but a beautiful September). Many have had time to enjoy the beauty of our region and relax and recharge for the busyness of everyday life. We encourage all members to become involved in the association as much as possible. Check our website www.highlandsoverlook.org for additional information. Please email your email address to John at BigIMe@aol.com so we can connect with you more efficiently. If you would like to volunteer for a committee, please email me at millie@youthunlimited.org before November 1. We are in the process of doing some road maintenance to get ready for the winter months. Please review the minutes of the annual membership meeting which was held on September 5th. Please assist us by sending in your remittance of the enclosed membership dues and road maintenance fee as soon a"s possible. This will enable us to get the needed road maintenance done prior to winter. The Board of Directors appreciates your comments and suggestions as we start another year of handling the business for the association.
Sincerely,

Millie Hoekstra, HOLA Board of Directors Chairperson

HOLA Annual Membership Meeting
Minutes, September 5, 2009

Millie Hoekstra opened the meeting with introductions of the Board of Directors and thanking them for serving this year and handling the business for the Association..

Social Activities Report, Treasurer's report, Waterfront Committee report and Road Committee report were given by the Treasurer and Committee Chairs and the Road Commissioner. (see September 2009 Board Minutes on our website for details of the reports)

Treasurer's Report:
Total liabilities & equity of $31,713.27 and net profit of $3,761.47.

The road assessments for the next fiscal year will be the same as last year, which is $210 per lot and $463 per lot with a house. This was approved by the membership.

Total Road Budget of $77,000 was approved by membership.

The following Board Members were reelected for a new three year term:

Paul Ellis, Dick Moore, Darlene Munson and Jeff Munson.
Les Hoekstra was elected to another one year term as Road Commissioner.

Some concerns were raised regarding ATVs and access to the trail system. New signs will be posted. A reminder for all: HOLA roads are to be used by members only for access to the trail system or visit another HOLA property.

Members are encouraged to visit our website for information/policies and news www.highlandsoverlook.org. and/or email millie@youthunlimited.org or call 207-864-2963 if you have a concern.

Next year's Annual Meeting and pot luck luncheon will be on September 4, 2010 at 11:00 A.M.

Membership meeting adjourned at 11:55 AM.
Respectfully submitted, John Clark, Secretary
Reminder: all watercraft including canoes and kayaks must be removed from HOLA waterfront property by OCTOBER 1ST.

Board of Directors met briefly and elected officers for the coming year:
John Clark…Secretary
MaryEllen Moroney….Vice Chairperson
Mike Moroney….Treasurer
Millie Hoekstra…Chairperson